Braintree Hockey Club is committed to protecting your personal data and using it responsibly. We want to keep you
updated with everything that is going on at the club, support club development and provide you with core
membership services whilst ensuring you remain in control of your personal data and your privacy is respected. We
aim to comply with General data protection regulations as far as our resources permit.

Your personal data is used for:
1. Managing your membership. You cannot opt out of this if you are to be a member. By joining or renewing a
membership you agree to this use of your data.

2. To keep members updated with club news and events. There is a facility on the email to opt out of receiving these
e-mails.

3. Provision of medical information and emergency contact numbers to age coaches in junior section and captain’s
and coaches in senior section.

If you have any concerns about this policy or our communication practices please contact the Secretary

Managing Your Membership Data

Why We Collect Membership Data
We collect certain personal data from you on our membership form when you join Braintree Hockey Club (including
Blue Hornets, Rush Hockey, Flyerz Hockey & Walking Hockey) or renew your membership. This helps with some of
our clubmark application and is necessary for us to be a safe and responsible sports club and to protect our
members.

We collect your personal data in case of emergency, in order to perform the administrative functions of the club and
to register you as a player with the necessary governing bodies and leagues. We will also use your details to contact
you to notify you of club events, functions and for communicating important club news we think all members need
to know and to do surveys about the club.Braintree Hockey Club, The Four Releet, Church Street, Braintree. CM7 5LJ
www.braintreehc.co.uk

What we don’t do is release it to any other company or person outside of those mentioned above, and we don’t pass
it to sponsors or marketing companies unless a member has given their permission.
Some information is mandatory such as your contact details and medical information and parental consent for junior
players. Some sections are optional such as your employment, skills, coaching and umpiring qualifications but if
provided will help us use our member’s skills effectively to develop the club.

By signing up as a member you agree to us using all the personal information you supply on your membership form
for these purposes and giving or denying specific agreement on several issues. Without being able to collect and use
this data we will be unable to provide you with membership services or run the club’s administration smoothly.

How we manage Your Membership Data

For all members we will store your data securely in our club database. Our club database is held on Fixtures Live
system, only authorised administrators are allowed access.

Your data is managed by the BHC Membership Secretary currently Christopher Card through Pitchero website

You can request your details at any time and we will ask you to update your details at the start of each new
season.

Sharing Membership Data

We will only pass details to third parties, such as leagues, for any purpose necessary to provide you with
membership services. For example, you cannot play hockey in certain leagues without us supplying your name and
date of birth. We will not pass on any more information than is necessary to do this.

We do not share core membership data with any other third party or use it for non-essential communications.

USE OF MEDICAL INFORMATION

SENIORS HOCKEY

Relevant information affecting players will be held by the coaches for training and the captain’s for matches this will
include medical condition, medicines being taken and the emergency contact information.

JUNIORS HOCKEY

The Junior Manager will ensure that each age group coach has a written copy of the relevant information affecting
the players in their group for training, and competitions home and away. This will include medical condition,
medicines being taken and the emergency contact information.

All information will be reviewed yearly at the start of the season in addition any changes received during the year
should be passed to the relevant coach or captain.

This updated policy is mandatory across the club DATA